|
|
Meeting Preparation Information
What are the deadlines for submitting
documents for the agenda?
Action items and information items are due in the Office of the
Vice President and Secretary of the University by 10:00 a.m. on the Friday two weeks
before the meeting.
| Item Deadline |
Meeting Date |
| May 2, 2008 |
May 15, 2008 |
| June 6, 2008 |
June 19, 2008 |
| July 3, 2008 |
July 17, 2008 |
No August Meeting |
| September 5, 2008 |
September 18, 2008 |
| October 10, 2008 |
October 23, 2008 |
| November 7, 2008 |
November 20, 2008 |
| December 5, 2008 |
December 18, 2008 |
| January 9, 2009 |
January 22, 2009 |
| February 6, 2009 |
February 19, 2009 |
| March 6, 2009 |
March 19, 2009 |
| April 3, 2009 |
April 16, 2009 |
| May 1, 2009 |
May 14, 2009 |
Retirement memoirs from the retiree's department and all supporting
materials from HR are due in the Office of the Vice President and
Secretary of the University by 5:00 p.m. on the Wednesday three weeks before
the meeting.
| Memoir Deadline |
Meeting Date |
| April 23, 2008 |
May 15, 2008 |
| May 28, 2008 |
June 19, 2008 |
| June 25, 2008 |
July 17, 2008 |
No August Meeting |
| August 27, 2008 |
September 18, 2008 |
| October 1, 2008 |
October 23, 2008 |
| October 31, 2008 |
November 20, 2008 |
| November 26, 2008 |
December 18, 2008 |
| Decenber 31 , 2009 |
January 22, 2009 |
| January 28 , 2009 |
February 19, 2009 |
| February 25, 2009 |
March 19, 2009 |
| March 25 , 2009 |
April 16, 2009 |
| April 22, 2009 |
May 14, 2009 |
To ensure our office receives the necessary materials from HR by our deadline,
you should submit all personnel forms to the appropriate HR office
two months prior to retirement. We cannot process a memoir without
the proper support materials from HR, and HR will not release the materials
to us until they have received the retirement paperwork from the department.
At the time you submit the forms to HR or as soon thereafter as possible,
please send an electronic version of the memoir to
Cary Varney.
How do I submit instructional or academic
administrative staff appointments or changes?
All items pertaining to instructional or academic
administrative staff appointments or changes must go through the appropriate
human resources office. HR processes these items and then sends the
necessary documents to the Office of the Vice President and Secretary.
The deadlines for HR items are
earlier than other Regents Communications (see "Helpful Documents" below).
What do I need to send when I submit documents for the agenda?
When sending Regents' communications to the Office of the Vice President and Secretary of the University, here are some things to know:
Send the original plus 38 copies.
Multiple-paged documents should be double-sided and must be collated.
Do not staple or paper clip documents.
How do I sign up to use the media equipment for a presentation during the meeting?
Registration to use the media equipment in the Regents' Room for presentations during a Regents' meeting is handled by Information Systems Shared Support. The equipment is only available to official presenters and cannot be used by public comments speakers.
Click here to register.
Helpful Documents
Academic
personnel regents communication manual
2007 Human Resources deadlines
Regents' meeting dates
Sample retirement memoirs and template
Memoir Template (MS Word Document)
Sample 1
Sample 2
Sample 3
Sample 4
Sample 5
Sample memorial statements
Sample 1
Sample 2
Sample 3
|